Reference eligibility: eligible — Institutional or method-author operating guidance documents this procedure; no tool-seller customer-success claim is admitted.
This is a retained audit record, not an eligible reference example. Inspect source eligibility.
people/HR / svc-17
Coordinate a voluntary departure and access closure
The voluntary departure workflow separates employment records, communication planning and access deprovisioning.
documented-procedure · · Source account, not a validated implementation
What goes in
- Resignation
- Last working date
- System access inventory
What comes out
- Employment record
- Offboarding checklist
Documented sequence
Order described in the source account; not a sequence between pattern families.
- Discuss handover and communication with the manager.
- Submit resignation in Workday.
- Manager completes termination details.
- People partner reviews dates and details.
- Provide the offboarding packet.
- Open the offboarding issue at the end of work.
- Audit completion of deprovisioning tasks.
Checks described
- Weekly audit; checklist records revocation or non-applicability.
What changes with context
- Workday termination alone does not revoke access.
- Country-specific requirements differ.
- Date changes require record updates.
Shared patterns · provisional interpretation
-
Coordinate commitments to closure
An objective involving people or teams → accountable next actions, handoffs, tracking, and agreed closure
-
Roll out a controlled change
Existing operational state → coordinated transition that manages affected parties, dependencies, and verification
Fit: direct. Exploratory analyst coding of collected source summaries; not independently tested
Could this transfer?
Hypothetical: A project closeout could coordinate archive, ownership transfer and access removal.
Limit: Employment decisions and access revocation require authorized human control.
Evidence limits and unknowns
- Current jurisdictional requirements
- Actual audit compliance
Source eligibility and effectiveness
Allowed use: process reference with explicit limits . Source eligibility is not proof of effectiveness, safety or transferability.
Review attribution: AI-assisted source review · 2026-10-18T03:26:44.526806+00:00.
- Eligibility, where granted, permits a process reference only; it is not proof of usefulness, causal effectiveness, safety, or transferability.
- No workflow software executed, no video playback independently observed, and no outcomes independently measured by this audit.
- Current jurisdictional requirements
- Actual audit compliance
- Employment decisions and access revocation require authorized human control.
Source and dates
GitLab Offboarding ↗ · First-party public handbook
- Published
- Unknown
- Updated
- 2026-09-13
- Checked (UTC)
- 2026-10-18T03:00:27Z
Original handbook footer explicitly states Last modified 2026-09-13. Original publication date is not provided in retrieved text. This is page-level modification, not proof that this workflow changed on that date; several entries concern handbook-wide renaming.
verified updated only · Date evidence ↗